SALISBURY FC LTD – Privacy Notice

Salisbury FC Ltd (“we”) take your privacy very seriously. 

This Privacy Notice sets out how we use and look after the personal information we collect from you. We are the data controller, responsible for the processing of any personal data you give us. We take reasonable care to keep your information secure and to prevent any unauthorised access to or use of it.

What personal data we hold means any information about an individual from which that individual can be identified.  You provide information about yourself when you register with Salisbury FC Ltd, and by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. 

The information you give us may include name, date of birth, address, e-mail address, phone number, gender, and the contact details of a third party in the case of emergency.  We may also ask for relevant health information, which is classed as special category personal data, for the purposes of health, wellbeing, welfare and safeguarding.  Where we hold this data it will be with the explicit consent of the participant or, if applicable, the participant’s parent or guardian.

Where we need to collect personal data to fulfil Salisbury FC Ltd responsibilities and you do not provide that data, we may not be able to honour or administer your registration. 

We will only use personal data for any purpose for which it has been specifically provided.

The reason we need personal data is to be able to run the football club and provide the services you are signing up to when you register with Salisbury FC Ltd as a participant eg. Season Ticket holder. Our lawful basis for processing this personal data is that we have a contractual obligation to anyone as a participant or member to provide the services they are registering for.

We have set out below, in a table format, a description of all the ways we plan to use personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

 Purpose/ Processing ActivityLawful Basis for processing under Article 6 of the GDPR
Processing registration/application forms Performance of a contract
Organising matchesPerformance of a contract
To check compliance to participate in Salisbury FC Ltd businessPerformance of a contract and Legitimate Interests. Our Legitimate Interests are that we need to ensure that participants meet the appropriate criteria to ensure that the matches that are organised are fair.
Sharing data with the club you are a member of, county football associations and the FAPerformance of a contract
Sharing data with Salisbury FC Board members to provide information about match activities, registration renewals or invitation to social eventsSalisbury FC Ltd has a legitimate interest to maintain participant correspondence for club purposes.
Sharing data with third-party service or facility providersSalisbury FC Ltd has a legitimate interest to run the organisation efficiently and as it sees fit. Provision of some third party services is for the benefit of Salisbury FC Ltd and participants.
Sharing anonymised data with a funding partner as condition of grant funding e.g. Local AuthoritySalisbury FC Ltd has a legitimate interest to run the organisation efficiently and as it sees fit. Application for funding is a purpose that benefits Salisbury FC Ltd and participants
Publishing match and league resultsConsent. We will only publish personal data in a public domain, including images and names, unless we do not have your consent for us to do so.
Publishing match reportsConsent. We will only publish personal data in a public domain, including images and names, unless we do not have your consent for us to do so
Publishing videos/photographsBy either participating in a competition fixture or entering a ground as a spectator you hereby give your permission to be recorded and your image to be used
Sending out marketing information such as newsletters and information about promotions and offers from sponsorsConsent. We will only send direct marketing if you are an existing member, participant or other associated individual and you have not previously objected to this marketing, or, you have actively provided your consent.
To ensure we understand possible health risksConsent. We will only process details on anyone’s medical history with their consent

Who we share your personal data with

When you register with Salisbury FC Ltd, your information, if you are a coach or volunteer will be or if you are another participant may be entered onto the Whole Game System database, which is administered by the FA.  We also pass your information to the County FA/ FA for affiliation purposes.

We may share personal data with selected third parties, suppliers and sub-contractors such as coaches or match organisers. Third-party service providers will only process your personal data for specified purposes and in accordance with our instructions.

We may disclose personal information to third parties to comply with a legal obligation; or to protect the rights, property, or safety of our participants, members or affiliates, or others. 

Protection of your personal data

We have put in place appropriate security measures to prevent personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. 

How long we hold your personal data

We keep personal data on our participants while they continue to be a participant or are otherwise actively involved with Salisbury FC Ltd.  We will delete this data 36 months after a participant has left or otherwise ended their registration or affiliation, or sooner if specifically requested and we are able to do so.  We may need to retain some personal data for longer for legal or regulatory purposes.  The personal data that is stored on Whole Game System is subject to the FA’s privacy policy so we advise you review that policy together with this notice.  If anyone would like their personal data to be deleted from Whole Game System then please contact the County FA.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Your rights regarding your personal data

As a data subject participants may have the right at any time to request access to, rectification or erasure of their personal data; to restrict or object to certain kinds of processing of their personal data, including direct marketing; to the portability of their personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of their personal data. 

As a data subject participants are not obliged to share their personal data with Salisbury FC Ltd if they choose not to share their personal data with us we may not be able to register them with Salisbury FC Ltd. 

We may update this Privacy Notice from time to time and will inform you of any changes in how we handle personal data.

If participants have any questions about this Privacy Notice then please contact Salisbury FC Ltd Company Secretary